The following paragraphs provide information on which personal data are gathered when using our website and for what purposes. Personal data are all data relating to your identity, e.g. name, address, e-mail address.
2. Name and contact data of the controller and company data protection officer
This data protection information applies to data processed by:
Edel AG (hereinafter: Edel),
The company data protection officer appointed by Edel can be contacted at firstname.lastname@example.org.
3. Collection and storage of personal data; type and purpose of use
a) On visiting the website:
It is possible to visit our website without being required to enter personal data.
When accessing the website, however, information will automatically be sent to our website’s server via the browser used on your end device. This information will be temporarily stored in a logfile. The following information will be collected in this context without any action on your part and will be stored until the next automatic deletion process:
- the IP address of the computer sending the enquiry
- date and time of the server enquiry,
- name and URL of the downloaded file,
- website from which our website was accessed (referrer URL),
- browser used and, if applicable, your computer’s operating system and the name of your access provider.
We will process the above data for the following purposes:
- ensuring smooth connection to the website,
- ensuring that the website is user-friendly,
- evaluating system security and stability,
- improving our offering.
The legal basis for data processing is Art. 6(1) sentence 1(f) GDPR. Our legitimate interest can be derived from the data processing purposes set out above. We will never use the collected data in order to draw conclusions relating to you personally.
b) On registering for our newsletter
You may consent to receive our newsletter, with which we keep you up to date on our latest offers. The goods and services advertised are set out in the declaration of consent.
The newsletter is sent via “MailChimp”, a newsletter mailing platform provided by US-based Rocket Science Group, LLC, 675 Ponce De Leon Ave NE #5000, Atlanta, GA 30308, USA.
The double opt-in process is deployed when you register for our newsletter. This means that once you have registered, we send you an e-mail to the e-mail address you entered requesting confirmation that you wish to receive our newsletter. This confirmation is necessary in order to ensure that it is impossible to register using third-party email addresses. Registrations for the newsletter are logged in order to be able to provide the evidence required by law relating to the registration process. This includes the storage of the date and time of registration and confirmation, together with the IP address. Any changes to your data stored with MailChimp will also be logged. If you do not confirm your registration within 24 hours, your information will be blocked and deleted after one month.
The only mandatory information required in order to receive the newsletter is your email address. The entry of other, separately marked data is voluntary and is used in order to be able to address you personally. Once we have received your confirmation, we will store your email address for the purpose of sending you the newsletter.
The email addresses of our newsletter subscribers, together with any other data described in these notes, will be stored on MailChimp’s servers in the USA. MailChimp uses this information to send and analyse the newsletter on our instructions. Moreover, MailChimp itself states that it uses this data to optimise or improve its own services, e.g. to make technical improvements on the mailing process or the presentation of the newsletter or for economic purposes in order to determine the subscribers’ home countries. MailChimp does not, however, use our newsletter subscribers’ data in order to write to them personally or forward such data to third parties.
MailChimp has subscribed to the EU-US Privacy Shield (https://www.privacyshield.gov/EU-US-Framework).
The legal basis for data processing is Art. 6(1) sentence 1(a) GDPR.
You can revoke your consent to receive the newsletter at any time and cancel your subscription. This revocation may be made by clicking the link included in every newsletter e-mail or by sending notice to the contact details provided in the Imprint.
We hereby point out that we will analyse your user behaviour on mailing the newsletter. In order to facilitate this analysis, the e-mails sent contain web beacons or tracking pixels, single-pixel image files that are stored on our website. Our analytics involve linking the data set out in section 3a) and the web beacons to your e-mail address and an individual ID. The data collected in this way enables us to create a user profile in order to tailor the newsletter to your individual interests. In this context, we record which links you click when reading our newsletter and draw conclusions on your personal interests on this basis. We link this data to your actions on our website.
You can object to this tracking at any time by clicking the separate link included in every e-mail or notifying us by other means. The information will be stored for as long as you subscribe to the newsletter. Once you have unsubscribed, we store the data purely statistically and anonymously.
c) On contacting us via e-mail or the contact form
If you contact us by e-mail or via the contact form provided on our website, we will store the data you provide (your e-mail address, together with your name and telephone number, if applicable) in order to process your request or respond to your questions.
If using the contact form, you are required to give a valid e-mail address in order that we know who sent the enquiry and in order to be able to respond to it. All other information is provided on a voluntary basis.
Data relating to you contacting us is processed on the basis of voluntary consent in line with Art. 6(1) sentence 1(a) GDPR.
We will delete any data collected in this context once storage is no longer necessary (if, for instance, your enquiry has been satisfied) or we limit processing if statutory retention periods apply.
d) Online applications
If you apply to us online for a job using the application form provided on our website, we will process the personal data (application data) you have transmitted to us, including, in particular, your
- last name, first name
- telephone number
- email address
- application documents (cover letter, CV, certificates/references etc.)
using application management software provided by rexx systems GmbH, based in Hamburg. Such processing is done exclusively for the purpose of filling vacancies in our company, and your application data will not be used for any other purposes.
We will store your complete application data for a period of six months after the end of the application process. Thereafter, your application data will be automatically deleted if your application for the vacancy to be filled is unsuccessful. Only the following key data will be stored, for the purposes of comparison with previous applications, for 24 months before being deleted:
- form of address
- mode of receipt
- date of birth
- first name
- your response to the question ‟How did you find out about us?”
Your application data will only not be reduced to the aforementioned key data after the end of the six-month period if this is precluded by statutory provisions, if storage of your application data is necessary for the establishment, exercise or defence of legal claims, or if you have explicitly consented to your application data being stored for a longer period (e.g. for the purposes of inclusion in our Talent Pool, see 3 e) below).
The legal basis for this data processing is set down in points a) and f) of Article 6(1) of the GDPR.
e) Inclusion in our Talent Pool
Should you be interested in your application data not only being considered for the specific job for which you have applied but also, in the event of your not being offered that job, in being considered for another position in our company for which you are eligible and qualified, then you have the option of being included in our Talent Pool.
We need your consent to add you to our Talent Pool. By consenting to be included in our Talent Pool you agree to your application data being added to the Talent Pool; where a specific vacancy is to be filled, the hiring department as well as other internal offices and departments in our company which are involved in other application processes will have access to these data for the purpose of filling the vacancy, and they have permission to contact you in regard to the recruitment process.
However, your application data will not be automatically included in our Talent Pool on account of your having giving your consent to that happening. We must, in addition, first determine that we have a vacancy to fill in our company.
You may, at any time, revoke your consent to inclusion of your data in our Talent Pool, with effect for the future. You can revoke your consent by writing to one of the addresses provided in our Legal Notice. Following such revocation, your data will be immediately deleted from our Talent Pool.
Should you have consented to your data being included in our Talent Pool, your full application data will not automatically be deleted after six months, but will be stored for a period of 12 months after the end of the application process. After that, only your key data (see 3 d) above) will be retained and deleted automatically after 24 months, unless statutory provisions do not permit your data to be reduced to your key data or do not permit their deletion, or if it is necessary to store your application data for the establishment, exercise or defence of legal claims.
The legal basis for this data processing is set down in point a) of Article 6(1) of the GDPR.
f) Registration for our JobNews
You may also give your consent to receive our regular JobNews about current job vacancies.
The only data we require for you to be able to receive our JobNews is your email address. The disclosure of other data is voluntary, and such data will only be used to send you information about relevant job vacancies.
The email addresses of our JobNews subscribers and all additional voluntarily disclosed data are stored on the servers of our application management software provider, namely rexx systems GmbH, based in Hamburg.
Any data which you transmit to us in the process of registering for our JobNews will be stored until such time as you cancel your subscription. You may, at any time, revoke your consent to receive our JobNews and cancel your JobNews subscription, with effect for the future. You can revoke such consent by clicking on the link provided in each JobNews email or by writing to one of the addresses provided in our Legal Notice.
The legal basis for this data processing is set down in point a) of Article 6(1) of the GDPR.
4. Disclosure of data
Your personal data will not be disclosed to third parties for any purposes other than those set out below.
We will only disclose your personal data to third parties if:
- you granted your express consent pursuant to Art. 6 (1) sentence 1(a) GDPR;
- disclosure is required pursuant to Art. 6(1) sentence 1(f) GDPR in connection with the establishment, exercise or defence of legal claims and there is no reason to believe that you have an overriding legitimate interest in your data not being disclosed;
- we are subject to a statutory obligation to such disclosure pursuant to Art. 6(1) sentence 1(c) and
- this is permitted by law and necessary in connection with implementing contractual relations with you pursuant to Art. 6(1) sentence 1(b) GDPR.
The application data which you have transmitted to us as part of your online application will only ever be disclosed to the in-house offices and departments in our company which are responsible for the specific job application process for which you have submitted that application. This limitation on the disclosure of data does not apply if you have given your consent to inclusion in our Talent Pool (see 3 e) above).
Information relating to the specific end device used in each case is stored in the cookie. This does not mean, however, that we directly receive information relating to your identity.
We also use temporary cookies in order to optimise our website’s user-friendliness; these are stored on your end device for a specific period. If you re-visit our website in order to take advantage of our services, the website automatically recognises that you are returning and will remember your data and settings in order to save you from entering these a second time.
The data processed using cookies are required for the stated purposes in order to protect our legitimate interests and those of third parties in line with Art. 6(1) sentence 1(f) GDPR.
Most browsers automatically accept cookies. You can, however, configure your browser such that cookies are not stored on your computer or a notice appears every time a new cookie is created. Full deactivation of cookies may, however, prevent you from being able to use all the functions on our website.
6. Google Analytics
If IP anonymization is activated on this website, your IP address will, however, be anonymised within the Member States of the European Union and in other contracting states to the Agreement on the European Economic Area. The full IP addresses are transferred to a Google server in the USA and anonymised there in exceptional cases only. Google will use this information on the instructions of this website’s operator to analyse your use of the website, to prepare reports on website activities and to provide other services relating to website use for the website operator.
This website uses Google Analytics with the extension “anonymizeIp()”. This means that the IP addresses will be processed in an anonymised form. Thus, the data cannot be directly linked to a particular individual.
For exceptional cases in which personal data are transferred to the USA, Google has subscribed to the EU-US Privacy Shield (https://www.privacyshield.gov/EU-US-Framework).
You can prevent cookies from being stored on your device by making the appropriate settings in your browser. It cannot, however, be guaranteed that you will be able to access all functions on this website without limitation if your browser does not support cookies. You can also prevent the data created by the cookie relating to your use of the website (incl. your IP address) from being collected and processed by Google by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en.
We will use this tracking in order to ensure our website has a user-friendly structure and can be continually optimised. We also use this tracking in order to automatically collect data on the use of our website and to analyse it in order to optimise our offering for you. These interests are to be seen as legitimate in the context of the above Regulation.
We perform this measure on the basis of Art. 6(1) sentence 1(f) GDPR.
7. Your rights
a) Information, rectification, erasure, restriction of processing, data transferability, revocation, complaints
You have the right:
- to receive, pursuant to Art. 15 GDPR, information on your personal data processed by us. You can, in particular, receive information on the purposes of processing, the categories of personal data, the categories of recipient to whom the personal data have been or will be disclosed, the envisaged period for which the personal data will be stored, the existence of the right to request rectification, erasure, restriction of processing of personal data or the right to lodge a complaint, where the personal data are not collected from us, any available information as to their source, the existence of automated decision-making, including profiling, and meaningful information about the corresponding details, if applicable;
- to obtain, pursuant to Art. 16 GDPR, without undue delay the rectification of inaccurate or incomplete personal data stored by us;
- to obtain, pursuant to Art. 17 GDPR, the erasure of your personal data stored by us, provided processing is not required in order to exercise the right of freedom of expression and information, for compliance with a legal obligation, for the performance of a task carried out in the public interest or for the establishment, exercise or defence of legal claims;
- to obtain, pursuant to Art. 21 GDPR, restriction of processing, where you contest the accuracy of the personal data, the processing is unlawful, you oppose the erasure of the personal data and we no longer need the personal data, but they are required by you for the establishment, exercise or defence of legal claims pursuant to Art. 18 GDPR or you have exercised your right to object;
- to receive, pursuant to Art. 20 GDPR, the personal data concerning you, which you provided, in a structured, commonly used and machine-readable format and to demand transmission of those data to another controller;
- to withdraw your consent at any time pursuant to Art. 7(3) GDPR by making a corresponding statement to us. This means that we are not permitted to continue to process the data to which this consent applied in future; and
- to lodge a complaint with a supervisory authority, pursuant to Art. 77 GDPR. You can generally lodge such complaint with the supervisory authority in the place of your habitual residence, place of work or our branch.
b) Right to object
If your personal data are processed on the basis of justified interests pursuant to Art. 6(1) sentence 1(f) GDPR, you have the right to object to the processing of your personal data, pursuant to Art. 21 GDPR, on grounds relating to your particular situation or the objection relates to direct marketing. In the latter case, you have a general right to object which will be implemented by us without you having to specify grounds.
If you wish to make use of your right to object, an e-mail to the following address will suffice:
15. Data security
We use the popular SSL (secure sockets layer) technology in conjunction with the highest level of encryption supported by your browser when you access our website. This is generally 256bit encryption. If your browser does not support 256-bit encryption, we will use 128-bit v2 technology instead. You can identify whether or not an individual page on our website is transmitted in encrypted form by the closed key/padlock symbol in the lower status bar on your browser.
Your online application will be encrypted according to the current state of the art for the purpose of transmission.
We also use suitable technical and organisational security measures in order to protect your data against accidental or deliberate manipulation, partial or total loss, destruction or unauthorised access by third parties. Our security measures are continually improved in line with technological developments.
16. Validity and amendments to this Privacy Notice
This Privacy Notice is up to date and is the valid version dated 19. October 2019.
We may be required to update this Privacy Notice as a result of developments to our website and services or due to amendments made to statutory or official requirements. The valid version of the Privacy Notice is available for inspection and printout at all times on our website at https://www.edel.com/en/privacy-policy/.